Manage Contacts
Adding a new contact
In your meeting manager you can have a list of your contacts. They will be shown as online, offline or busy. To add a new contact right click on [Contacts] in the Meeting Manager and select [Add Contact]. An add Contact window will pop up which you can use to enter the details of the contact you wish to add. Enter some details in [Word] within the search section and then click on [Search]. You can search on a number of attributes such as name, number or email address by clicking on the check boxes under search for. A list of possible matches will appear in the DisplayName list. Highlight the name you want to add as a contact. Their information will be filled in the bottom of the window.
If you are sure that this is the person you want to add as a contact then you can proceed. Before you save the contact details in your list of contacts, you can choose if this person should be able to see your online status. You can also select whether you want to display this contact in your contact list in the Visual Nexus Meeting Manager. Once you have requested to add the person as a contact, a message is sent to them asking to confirm that they are willing to accept your invitation. Until they have accepted the request they will always be shown as offline. Also if someone adds you as a contact you must accept the invitation before they are fully connected to you.
Organizing Contacts
If you have a lot of contacts in your meeting manager, you may find it convenient to organize them into groups. Right click on [Contacts] and select [Add Contact Group]. Enter the name for the group. To add a contact to a group you simply highlight the contact and drag and drop it into the group. All contacts will always also appear in the all contacts section of meeting manager,
If you have a lot of contacts, you can also show only those that are logged in and online. Right click on [Contacts] and the select [Show login Contacts only]. Those of your contacts that are not online will not be shown in your meeting manager until they have logged in to the service.
Deleting a contact
If you wish to delete a contact or a contact group you highlight the entry you want to delete, right click and then select [Delete].